Accounting Editing Options
Purpose
‘Accounting Editing Option’ functionality simplify user to maintain those parameters which user need not to set again and again for the SAP screens in order to post/display the documents. User can modify Accounting Editing Option settings at any time as per their requirement and this functionality helps to save the time as user don’t need to change setting again and again.
There are seven different tabs for this option but this document covers only document entry options.
Here we go:
Menu Path
Use the following menu path in order to access for this transaction:
SAP Menu ==> Accounting ==> Financial Accounting ==> General Ledger ==> Environment ==> User Parameters ==> Editing Options
Transaction Code for Accounting Editing Options - FB00
Start the transaction using the menu path or transaction code.
Figure: 01
Accounting Editing Options- Below shown scree will appear:
Figure: 02
In the above screen, there are seven tabs named Document entry, Doc. Display, Open Items, Line Items, Credit Mgt., P.adv, Cash Jrnl
Document entry
Document entry tab controls settings related to document entry/posting only. User can select one or multiple options. Each option is described in the following document.
General Entry options – First column is general entry options under documents entry.
General Entry Options
Figure: 03
Detailed description for the each tab:
Document only in local currency
Figure: 04
Document only in local currency option is used to suppress currency rate field at header level for posting. When Currency/ Rate field is suppressed at that time system will pick local company code currency.
Figure (05) shows Currency/ Rate field when this option is not selected and figure (06) shows Currency/ Rate field is suppressed when this option is selected.
Figure: 05
Figure: 06
Amount fields only for document currency
Figure: 07
Amount fields only for document currency option helps in determining foreign currency amount.
If “Amount fields only for document currency” is not checked then while posting any document user can provide input in the foreign currency field like figure(08) and if this this option is checked then user cannot provide input in foreign currency field as this field will be suppressed (figure:09) and local currency amounts are determined by the system.
Figure: 08
Figure: 09
Exchange Rate from first line item
Figure: 10
Exchange Rate from first line item option is used to determine Exchange Rates.
If this option is selected, the exchange rate entered manually in the first line item (Figure) will be copied in the header automatically and field BSEG-HWMET (Figure-12) is update to E, informing that the exchange rate was manually determined.
Figure: 11
Figure: 12
No Special G/L transactions
Special GL transaction is used to differentiating display with Ordinary Receivables & Payables in the Balance Sheet for better controlling and monitoring purpose. This can be achieved by setting special indicators. Some examples of SPL GL Indicators are Down Payments, bill of exchange, Guarantees, Reserves for Bad Debts etc. T Code OBXY & OBYR are used to customize Special GL Indicators.
Once this indicator is checked then entry field for special G/L transaction is suppressed (Figure: 15) during the document entry and vice versa (Figure: 14).
Figure: 13
Figure: 14
Figure: 15
Document not cross-company code
In Cross Company Code Transaction, One company performs transaction on behalf of other company code.
In this transaction offsetting entry is posted in second Company code and System post a separate document with its own Document Number in each Company Code and it will also generate common Cross Company Code number.
Once this indicator is set, Input fields are removed from the entry screen (Figure: 17) and vice versa (Figure: 18)
Figure: 16
Figure: 17
Figure: 18
Documents must be complete for parking
Documents must be complete for parking option is used to define settings with respect to parking of a document. If this indicator is set then User can park (save) documents when document is complete. Figure (20) shows that park option comes in display mode as document don’t have zero balance.
When this option is not selected then User can park document as Figure (21)
Figure: 19
Figure: 20
Figure: 21
No partner business area in head. Screen
Trading partner business area is used for business area consolidation. User can enter the partner business area in the Partner business area field in the document header and this entry is then defaulted in each G/L account item.
Once this indicator is set then Trading Part BA field is suppressed (Figure: 24) and vice versa (Figure: 23)
Figure: 22
Figure: 23
Figure: 24
Calculate taxes on net amount
Figure: 25
If the tax amounts are to be calculated, you can specify here that the G/L account amounts are to be entered net (i.e. excluding tax). If not, the system assumes that the G/L account amounts entered are gross and not net of tax.
When user is trying to simulate after entering all the details for customer invoice without selecting ‘Calculate taxes on net amount’, Information message is coming “Posting is only possible with Zero Balance; Correct Document” (Figure: 26)
Once this option is selected document simulated without any message (Figure: 27)
Figure 26
Figure 27
Copy text for G/L account entry
Figure: 28
This Indicator is used to transfer item text to G/L account items. For example t-code FB50 is used to post the document and text is written in text field “Test for text copy”.
When user is trying to simulate after entering all the details, text is not updated for all the G/L accounts (Figure: 30) as “Copy text for G/L account entry” is not checked.
Once this field is checked then Text is updated automatically after simulating (Figure: 31)
Figure: 29
Figure: 30
Figure: 31
Do not copy tax code
Figure: 32
This indicator is used to deactivate the standard setting that the last tax code entered is automatically copied into the G/L account item. Once user will select this indicator then tax code is not going to be copied or vice- versa.
Note - Other options will be available in Accounting Editing Options - Document entry - Part -2
Reference:
www.help.sap.com