This document is the continues of the document titled: Accounting Editing Options - Document entry - Part -1

Fast entry via ISR number

ISR stands for In-payment Slip with Reference number. In Switzerland, a document is send to customers along with the invoice which contains all the details such as the payment that the customer has to make, bank details, the amount to be paid, and a payment reference number.

ISR Procedure Number is provided by Swiss Postal Service to firms based in Switzerland.

Once Fast entry via ISR number indicator is set, entry for the invoices can be done by ISR number. User doesn’t use to give account number. This indicator simplifies entry using a scanner.

ISR Entry with Control Display

This indicator helps, when there are several vendors with the same ISR number but one of them has the ISR subscriber number stored in the master record, then only this vendor is determined.

If this indicator is set, then the account determined via the POR number is also displayed on a selection screen, assuming it is clear, during fast entry via the POR subscriber number.

Figure: 33

Fast entry via ISR number and ISR Entry with Control Display indicators are not checked as of now. In the below screen user is performing entry by FB60 and provided ISR no. and ISR reference no. but system did not picked vendor account no. automatically. (Figure: 35)

Scroll down for ISR Reference.

Figure: 34

Figure: 35

Figure: 36

Fast entry via ISR number and ISR Entry with Control Display indicators are checked now. In the below screen user is performing entry by FB60 and provided ISR no. and ISR reference no. and system picked vendor account no. automatically. (Figure: 37)

Figure: 37

Figure: 38

Do not update control totals

Figure: 39

Control total is used to verify the documents are posted correctly or not. While selecting this indicator control total will not get updated. For example control total is 500 RON for vendor (Account type- K) maintained in the system.

Figure: 40

We have posted 200 RON document and checked the balance, while indicator was not set, balance become 300 RON (Figure: 41).

Figure: 41

We have posted 100 RON document and checked the balance, while indicator was set, balance is 300 RON (Figure: 42), which is same. This is not updated.

Figure: 42

Automatic Negative Posting

Figure: 43

This indicator helps to post negative posting for automatically triggered accounts or for batch input sessions for user. For example G/L account no. 411010 (Tax account) in company code R001 has 12.828,92 RON debit balance for period 6 (Figure: 44).

Figure: 44

After reversal posting amount got reduced from the debit balance instead of credit posting. (Figure: 45)

Figure: 45

Default document currency

Figure: 46

As per above screen, User can define default currency for the document by using Local currency, last document currency used and none option.

Local Currency

When someone selects Local currency option then system will pick currency as per Co. code’s local currency. In the below example Local currency for DE01 co. code is EUR so system picked EUR.

Figure: 47

Last document Currency Used

When someone selects Last document Currency Used option then system will suggest currency as per last document posted. In the below example last document was posted in USD so system picks USD for Co. Code DE01 as per last document posted.

Figure: 48

None

When someone selects none option then system will not pick any currency and User has to fill that option. In the below example Currency option comes blank.

Figure: 49

Default Company Code

No Company Code Proposal

This option is used to suppress the proposal of a Company Code. For example once check is there then no Company Code will be displayed (Figure: 51) or vice versa (Figure: 52). This option is very useful to them, who have to enter document in several different Company Codes.

Figure: 50

Figure: 51

Figure: 52

Screen templates and line layout variant for document entry

Screen templates and layout is used to control settings of screens as which fields are displayed and/or ready for input during entry / fast entry. User can define screen templates and layout as per requirement. In this tab User can select screen templates and layout, which are defined in the system for the different screens.

Example: G/L account items fast entry – Various variants are defined in the system for G/L account items fast entry as per (figure: 53).

Figure: 53

First we select screen variant as UK001 as per figure:54 and we can check the settings for this variant by SPRO==>IMG ==>Financial Accounting==>General Ledger Accounting ==>Business Transactions ==>G/L Account Posting==>Make and Check Document Settings==>maintain Fast Entry Screens for G/L Account Items (Figure:55)

Once UK001 is selected then, while posting screen (figure: 56) comes and when we select screen variant as SAP01 (Settings for this variant’s screen- Figure: 57) screen Figure: 58 comes. One can notice that there is difference between Figure (56) and Figure (59)