Hi Folks,
This document will be helpful to one who is new to SAP FICO like me and want to do hands on Automatic Payment Program(APP) tcode F110.
3 concept are covered in this doc which are as below :
- General APP scenario.
- Installment payment scenario
- Multiple partial payment
with detail of check and payment advice working.
Below is my work and understanding of APP run:
Automatic Payment Program (APP):APP is a tool that will help users to manage payables.
SAP gives users the options to automatically:
1. Select Open(Pending) Invoices to be paid or collected
2. Payment Documents to be posted
3. Print Payment Media or generate EDI
The APP has been developed for both national and international payment transaction with vendors and customers, and handles both outgoing and incoming payments.
Before running APP we need to do configuration for APP.
Steps for Configuring APP are :
1. Setup payment method per country
2. Setup payment method per company code
3. Setup all company codes
4. Setup paying company code
5. Bank determination
6. Assign payment method to vendor account
Case 1: General APP scenario
Step by step process:
Step1: Go to transaction ‘FBZP’ or SPRO pathIMG -> Financial Accounting(New)->Account Receivables and Account Payable->Business Transactions->Outgoing Payments->Automatic Outgoing Payments->Payment Method/Bank Selection for Payment ProgramOr we can get below screen by running ‘F110’ and under environment ‘Maintain Config’. Image may be NSFW.
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We get below screen ‘FBZP’ to maintain configuration for APP
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Click on Company Code (OBVU)
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`Click on New Entries and Enter Company Code ‘ZJDC’, Paying Company Code,Sending Company code is not entered if paying and sending company code are same.Paying and receiving company code should have same company code currency.Image may be NSFW.
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On saving , Image may be NSFW.
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new customizing request is created .
Step 2: Select on Paying company codes
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Click on New EntriesImage may be NSFW.
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Enter Paying Company Code and Minimum incoming and Minimum outgoing Payment.Double click on Form to enter Payment Advice form and Sender details to enter sender detailsImage may be NSFW.
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Click on Save, Customization request created and paying Company code data is configuredImage may be NSFW.
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Step 3:Now Select Payment Methods in Country
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Click on New Entries and give below details:Image may be NSFW.
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Click on Save Image may be NSFW.
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and customizing request is created
Step 4:Select Payment methods in Company Code
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Click on new entriesNow enter below detailsImage may be NSFW.
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Click on save and we are done.
Step 5:Click on House Bank, or Tcode FI12 if House bank is assigned to company code than go to ‘Bank Determination’Image may be NSFW.
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Enter Company Code ZJDCImage may be NSFW.
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Click on New entries
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Click on Save
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is configured
Go to FI12 and maintain House Bank, Account ID, Bank Account Number and GL for Bank postingImage may be NSFW.
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Click on Save:
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and House Bank is configured for Company code.
Table: T012
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Step 6:Configure Bank determination for Company Code
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Create ranking order for Paying Co. Code ZJDCImage may be NSFW.
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On Saving Image may be NSFW.
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bank determination is done for ZJDC and for bank SCB.
Now Click on Bank Accounts
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On Saving bank accounts has been configured.
Now Click on Available Amounts, press New Entries:
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On Saving, Image may be NSFW.
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and Available Amount for outgoing payment has been defined.
Value Dates:
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Expenses/Charges
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Step 7:Now need to assign payment method ‘C’ for Vendor.For this go to tcode ‘FK02’, assign payment method ‘C’Image may be NSFW.
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Now Before APP run, we need to have a vendor open items, for that we need to create vendor invoice in transaction F-43.Image may be NSFW.
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Enter Posting key 40 and GL account 310123 to pass value to gl accountImage may be NSFW.
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In the next screen type * in Amount and + in Text field it will fetch previous value automatically.Image may be NSFW.
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Click on Simulate, in Document Menu Bar (Shift+F9):
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Next Screen is as below
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Now to Post document, click on Image may be NSFW.
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or go to Document and Select Post
Error:
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Error is rectified by assigning number object 19 to ZJDC company code, Tcode FBN1
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Now we can check vendor open items in tcode ‘FBL1N'
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Step 8:Now we can go to Tcode ‘F110’, as APP Run and any 5digit alpha-numeric characters as identification.
In the Parameters Tab, We have to define the following
1. What is to be paid – Docs. Entered Up to
2. When will the payments be made – Posting Date
3. Which company codes will be considered – Company Codes
4. What payment methods will be used – Payment Methods
5. Next payment date6. Vendor Accounts for which payment has to run
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Save the Parameters entered:
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Now click on Proposal
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We can check the proposal log by clicking on Image may be NSFW.
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We can Edit proposal by clicking Image may be NSFW.
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if want to change payment for Vendor
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Now click on payment run Image may be NSFW.
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on status screen , check on Image may be NSFW.
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popupImage may be NSFW.
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Status is Payment Run has been cancelled
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Number range 20 assigned in company code ZJDC, via FBN1Image may be NSFW.
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For ZP document type NR: 20, to confirm go to tcode OBA7 or table T003
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OBA7
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Now again doing Image may be NSFW.
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and it is successfulImage may be NSFW.
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We can see the payment detail in FB03
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No open line items in FBL1N
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Note: earning account 759999 is fetched from
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Tcode: OBXU
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Case 2:Automatic payment program for vendor with Installment payment term:
For making Installment payment:
Step1:First define a payment term in OBB8 with below detail
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Step2: Now go to tcode: OBB9
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When creating vendor Invoice F-43(FB60 for multiple line):Use payment term ZTIN for installment paymentImage may be NSFW.
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For Next line item
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Now Simulate, Shift+F9
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Now post,Image may be NSFW.
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FBL1N open item entry
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To give check print program, assign SAPScript name in FBZP ‘Payment methods in Company code’ as below:Image may be NSFW.
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For Payment advice give sapscript name in ‘Paying company codes’ under FBZP
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Now go to t code F110 and Set parameters
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We have to create check lot for paying company code in FCHI
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Now proposal log in F110
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After payment run
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Go to FBZ5, enter printer for check printing and advice printing
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Now Print, Ctrl+P
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Now we can go to SP02 and check log printingOne for payment advice and one for check as we have entered printer name in both in t code FBZ5
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Note: We can restrict number of rows in check printing (FBZP , Payment method in Company Code)Image may be NSFW.
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If payee lines are less than installment payment line.As in below example we have Installment term ZTIN which have 3 payment term (OBB9)But Payment advice control restricted to 2 rows in Payment Method Company code ,FBZPImage may be NSFW.
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Note: Uncheck Individual Payment in Vendor Master data, if not than 3 separate payment document will be created per payment term and 3 separate checks will be printed.
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In FBL1N, one payment document is createdImage may be NSFW.
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In FBZ5, for Doc 2000000016 only 1 check is printed and detail for line item isin adviceImage may be NSFW.
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Check is not having line item details for payment,
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Payment advice has detail of payment as per payment termImage may be NSFW.
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If restricted to value is more than equal to installment term, in this case 5 > 3 installment termsImage may be NSFW.
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Check printing will have line item details and no need to give separate Payment advice :Image may be NSFW.
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Advice print, in this case not needed but still can be printed with line item details.Image may be NSFW.
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Case 3: Multiple Partial Payment from an invoice through APP(F110)
- Create Special GL account for Down payment request(FS00):
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2. Assign special GL account to Vendor reconciliation account(FBKP):
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GL 399999 detail, recommended to have line item display checked
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Click on Image may be NSFW.
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Use OBXT to facilitate payments for special GL Indicator “P”
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Use FBZP to facilitate payments for special GL Indicator “P”
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Post vendor invoice using FB60 or F-43
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In FB03
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General Ledger view of doc:
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Execute F-59 to generate request for partial payment with reference of invoice 1010:
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FB03 to check document number 100000000
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Use the Tcode FB02 to block Main Invoice number 1010 so that payment can’t be made in full else mistakenly can be done
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And click on Save Image may be NSFW.
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Now Payment for 1010 invoice is blocked
Run F110 to make multiple partial payment
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Document 100000000 is open to pay as partial payment for invoice 1010
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There is payment block for Document number 1010 so payment proposal shows error
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Now Payment run
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Payment log
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After payment run vendor line item FBL1N
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Again execute F-59 for to generate request for 2nd partial payment
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Click on Image may be NSFW.
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Document 1000000001 was posted in company code ZJDC
FBL1n status
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FB03 to check doc number 100000001
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Run APP(F110) for 2nd partial payment
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Payment run log Document 2000000019 is created for payment
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FB03 for 20000000019
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Now FBL1n
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Now use FB02 to unlock payment block for document 1010
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Now run F110 for final payment run
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Now go to FBL1N as payment block was removed from Doc 1010 all payment is done to vendor for invoice amount 800 USD
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Now go to FBZ5 and generate check for all doc 20000000018,2000000019 and 2000000020
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Payment doc 2000000020 will have detail about all payment made as per request and final settlement of 300 USD
