Hi ,

I have seen lot of post About  Profit centre Distribution cycle definition where we can see Cost centers instead of Profit centre .

I hope below document will help you .

Configuration changes  for Profit centre distribution

SPRO – IMG Implementation –FINANCIAL Accounting (NEW)-General ledger Accounting –Period Processing –Allocation – defined field’s usage for distribution

                       Or

Direct T-code – GCA6

Will give you below screen

Now choose Cost Center ( Actual )  and double click on that (This will give you current settings)

Now delete all setting in here ( in change mode )and should look like as below (BELOW IS SAND BOX SCREEN )

And SAVE the above changes  And now go back to screen and choose profit centre to Make sure that when you create Cycle you can see PROFIT CENTER there .

After this DEFINE your DISTRIBUTION CYCLE in FAGLGA31   same as Usual. You won’t find any cost centre field here this time.

Now you can see the You do not have any Cost centre . All You see is just Profit Center.

SAVE this cycle and run  Profit Centre distribution Via T-code FAGLGA35 .

Please assign the point if you think its helpful.

Lots of time when we clearing we want to use field in F-03 other transaction we need common field to clear the item but that field is not available F-03. Like now we want to do clearing on the Basis Trading Part.BA which not available in F-03

Now we will add Trading Partner Business Area field.

Go to Transaction - O7F1.

Now choose the position where you want to enter and select that field. Here I will enter After Assignment field so I am selecting Assignment field and clicking on Insert after

Now you can choose the field you want to display like Trading Partner business area by clicking on standard field.

Now double click on file you want enter

Now save.

PS: If you are doing this change in development client then system will prompt with transport request to move in different Environment.

Now go to F-03 and choose any GL account and then click on Other

Press ENTER and Pop of other selection will come

Now as you see New filed for Selection after assignment Field.

I hope this will help you and all suggestions are welcome.

Many Thanks

Regards

Preeti Agarwal

Hello All,

Last year in one upgrade project we have faced the issue in displaying G/L account text fields in chart of accounts & company code.

In this document I will explain about FS00/FSP0/FSS0 transactions in brief and the solution for the issue. Most of you folks might know it, but have a look & provide or add your comments.

Introduction to FS00

Transaction FS00 is used to edit the master G/L account centrally.

Using this T-Code:

· We can create, change, block or set the deletion flags for G/L accounts individually.

· We can change chart of accounts & company code specific details of G/L accountindividually.

G/L accounts can be created in two methods:

· One step Creation:

Here we can directly maintain the company code view & chart of accounts view for a G/L account. (FS00)

· Two Step Creation:

In this we first create the chart of accounts view & second we create a company code view for a G/L account.           

SPRO Navigation path:

On executing the highlighted ‘Edit G/L account centrally’ tcode FS00 will be opened.

G/L account has two main parts here:

The chart of Accounts:

This is at client level. Here chart of accounts data can be maintained.

FSP0:

The Company Code:

A company wants to use a particular G/L account from Chart of accounts, for that a company code view has to be created.

FSS0:

Upgrade issue in detail:

   We can maintain specific text ids for Chart of Accounts data & Company code data.

   Navigation path in SPRO for maintaining text ids.

Prior to upgrade all the chart of accounts text & company code text fields  were displayed properly as required in the FS00 layout irrespective of the settings in T-codes OBT6& OBT7.

In the above screen-shots we can see few check boxes are marked and few are left blank. Irrespective of these settings all the text fields are displayed in the G/L account layout properly prior to the upgrade.

After upgrade the text fields in chart of accounts are not displayed at all & one text field of company code not displayed in FS00, even though the all settings are same before & after upgrade.

On analyzing the issue found that, post upgrade as per the settings in T-codes ‘OBT6’ & ‘OBT7’ layout of ‘FS00’ is modified.

1. i.e. we have to mark the required check boxes in these transactions which are required to be displayed in FS00. If we don’t select any text field then the total block will be removed from the layout of FS00.

These changes are implemented through note 1307123 as part of upgrade.

Hello, SAPers!

         From time to time, when you configure custom DMEE trees you'are faced with different bank-dependent requirements concerning the format of payment orders. Most of these requirements can be dealt with using standard customizing and mapping procedures. However sometimes there are more complicated issues related to configuration of DMEE trees. One of the comparatilvely typical problems is use of TAB as delimiter in segments of DMEE tree. Basically, you can use any printable symbol as a delimiter, but you cannot simtly insert TAB as symbol on the Format attributes tab of your DMEE tree and there is no other standard customizing that will enable this. Thus, in order to configure tab as delimiter in segments the following configuration should be performed.

          First of all, make sure that there are no delimiters in segments specified for your DMEE format tree. Go to Format attributes tab and make sure that the following fields are empty:

          On the transaction level of DMEE the following logic has to be applied: create a composite node for each element which will group its value and tab value. For instance, according to bank requirements there should be a field with payment document type with fixed value 01 for domestic payment. In order to meet this requirement you create a composite node payment_doc_type:

          As can be seen from the figure above, composite node doesn’t require a lot of customizing. You just have to specify a name of composite node and short description. As a rule you’ll need two elements (VALUE and TAB) for each composite node – except for those nodes which are not mandatory.

          VALUE element will have different properties depending on mapping requirements. For instance, field with payment document type should return fixed value “01” therefore this element will have the following properties:

          This particular VALUE element uses Constant as mapping procedure therefore "01" was specified on the Source tab in the respective field:

          TAB element will have the same properties for each composite node:

          TAB elements should use Exit function as mapping procedure therefore function module Z_DMEE_TAB_SYMBOL was specified in the respective field on the Source tab:

          Consequently you will have to create a simple function module in transaction SE37. Source code for this function module can be found in the attached file. Please, note that you need developer key in order to create function module.

          As a result, the DMEE tree will look as follows:

          Create other composite nodes as required for payment medium for your bank and activate the tree. Afterwards, when you run the transaction FBPM and create the payment medium, your lines will look as follows:

      Generally, I would recommend the following sequence of configuration steps for DMEE tree with TAB as delimiter:

          1. Figure out what fields do you need and create a list with proposed names and mapping procedures for each field;

          2. Create composite node for each field;

          3. Create an element TAB and copy it as subnode to each composite node;

          4. Create an element VALUE for each subnode with properties that will satisfy your mapping requirements.

     I hope this information will be useful. All suggestions are welcome!

     Best regards,

     The Wirtschaftsmann

     P.S. Source code for FM was found on SCN under the following link: DMEE Transaction

     Thanks to authors!

1. Purpose of this documents   

From Bank to Bank Transfers SAP standard future; business can easily move money between one house banks to another house banks with in company code or between company codes.

2. Where Applicable

When and where business want to transfer amount form one bank accounts to another bank account.

System automatically generates interbank amount transfer accounting entry and it will generate authorized form.

Take authorized signature on system generated from / DME file and sent to amount transfer bank, with reference to the authorized letter / DME file the sending bank will be transfer amount to receiving bank.

3. Solution.

      Step by step guide provided in attached document.

There is a lot of forum question answers and content available in SCN about Standard Costing

Note-This is a beginner's and basic guide to understand cost estimate and various settings behind it.

This document is intended to explain the cost flows to a standard cost estimate. Explaining various settings in background.  I will try to explain this from backward from Cost estimate to configuration. This will answer some basic questions like Material Cost, Overhead Cost, Labor etc. in a standard cost.

When you take a look at a material cost estimate what you will understand the Quantity Structure, Valuation, Costing Dates etc.

• Standard cost of a material looks like in T-Code- CK13n (you can view this from costing-2 view in material master too T-Code-MM03.)
• I will try to walk through these 6 tabs below explaining basic configurations and data flows from different configuration to Standard Cost estimate.

     Screenshot-1

• For our analysis purpose I have selected standard layout 1SAP02-Costing items (overview)
• there are several  layout  available in standard SAP and user can define their own too.

     Screenshot-2

Screenshot-3

1-Costing Data-

It contains data like Costing variant, Costing Version, Lot Size and Transfer Control. Lets talk about Costing Messages and Costing status later on.

Screenshot -4

• Costing variant-Configuration Costing Variant in T-code OKKN- (Will  cover in more detailed way in part 2.)

-Assign various Control parameters like Costing Type, Valuation variant, Date Control QTY structure Control, Transfer Control etc.

-Maintain parameters different Tabs like Control, Qty Structure, Addictive Cost, Assignment and Misc.

Screenshot 5

• Costing Version configuration using  T CODE- OKYD

-Number that serves to differentiate between cost estimates for the same material.

     Screenshot 6

• Lot Size

- The costing lot size in the material master record is usually used as a basis for costing all materials, however one can manually change the lot size during cost estimate.

• Transfer Control-Configure in T-code OKKM usually used the standard.

Screenshot 7

- This controls how costing with quantity structure searches for existing cost estimates when existing costing data are transferred to another cost estimate. In this example we assigned PC02 in TCODE OKKN.

2-Costing Dates-we will learn more about date control in Costing variant

     Screenshot 8

-Costing Date from -Date from which the cost estimate is valid.

-Costing Date to- This date determines the date up to which the cost estimate is valid

-Qty Structure Date-Date with which the quantity structure is selected for the cost estimate with quantity structure.

-Valuation Date-Date on which the materials and activities in a cost estimate are valuated.

3-Qty Structure-It contains BOM and Routing data. ( Usually PP functionality)

Screenshot 9

• Bill Of Material (BOM)- T CODE- SET up CS01 , To view T-code -CS03

Screenshot 10

If you go back and refer my screenshot 3 the detailed cost (M) comes from this settings.

Note- we will have to do cost component settings too will cover the point in net part.

• Routings- Create Routings T-Cod-CA01 ( PP functionality) to view CA03

- A routing shows operations in a sequence. This form the basis for

Lead time scheduling. Product costing, capacity planning, Refer screenshot 3 Cost Internal Activity (E) comes from this settings. We will understand more detail in my next part about assigning work center, activity and activity planning.

Screenshot 11

4- Valuation- It contains the currency, Costing sheet and Overhead key.

T CODE-KZS2-Creating and maintaining Costing Sheet,

T CODE-KOOK-Defining and changing Overhead key

Screenshot 12

if you refer to screenshot 3 Overhead cost (G) flows from this settings from costing sheet and overhead key.

• Costing Sheet-It controls the calculation of Overhead basically we use one costing sheet for each object for which system is to determine overhead costs. ( will see more detail in my next part)

• The Overhead Key-The overhead key is used to determine order-specific or material-related overhead rates. The overhead amounts depend on the plant and the overhead key. The overhead depends primarily on the overhead key. If an overhead key is not maintained for the material or the order, overhead is to be determined in relation to the plant.

After defining a costing sheet that points to two condition tables. In the first table, the overhead amount depends on the overhead key. In the second table, the overhead amount depends on the plant. An access sequence determines which conditions have priority.

5- HISTORY- It contains the user and costing run date data.

Screenshot 13

Cost By/Marked By/released By- The user names who performed respective costing run task.

Some large companies have different person to mark the cost and different person to release the cost as it rectifies the human errors if any. But in my experience i have seen mostly it is performed by the same person.

Costing run - usually this data updated when we use T-code CK40n to do standard costing in case of individual material costing using CK11n this field will not populate. So we can always go and check that costing run data to verify the settings at that point of time.

6-Costs-Baiscally it is summarization and cost component view

TCODE-OKTZ setting up cost component Structure (we will see in detail in part 2 of this document)

• If you refer back screenshot 8 breaking out cost like overhead, labor and material based on these settings here.In Product Cost Controlling, the cost component structure determines how the results of material costing are updated. The cost component structure groups the costs for each material according to cost component (such as material costs, internal activities, external activities, and overhead). If the material is used in the production of another material, the cost component split (which breaks down the costs according to material costs, internal activities, external activities, overhead, and so forth) remains in the system when the costs are rolled up

Screenshot 14

Error Log- Identifies the messages if costed with error or without error.

Intention of creating this document is to reach out to the beginners and those who wanted to know and understand the flow of Standard Costing. i will update the document as n when some more points needs to be included .

This is my first document and I should thank Ajay , Forum members,and SCN  SAP ERP Financials - Controlling

I was nervous to put together the basics in a document and publish it in SCN.  I will continue edit it for improvement.

The next part of document will update the more detailed configuration and steps to understand Basics of Standard costing

Refer to next part here http://scn.sap.com/docs/DOC-49167

Best Regards

Hrusikesh Dalai

Dear all ,

this Document very useful for all India companies :

As per Legal Requirement for all India companies should have a CIN (Corporate Identity Number - As per the Circular for Registrar of Companies Act -  1956 (ROC) , Corporate Identity Number (22 Digit number allotted  by the Ministry of Corporate Affairs) need to be incorporated along with Company details.

Configuration settings of CIN - Global Parameters

Corporate Identity Number for an India Company Code

Go to SM30 -- Table/View -- V_T001I  and click on Change  --

Click on New Entries  --   

and Save it

   Maintain the Corporate Identity Number

Path : SPRO -- IMG -- Go to Financial Accounting New -- Financial Accounting Global settings (New) ---  Global Parameters for Company Code -- Enter Global Parameters

Double click on Your company code -- and click on Additional data tab -- and Maintain CIN (Corporate Identity Number)

Please check in table data also after complete above mentioned configuration

Thanking you

Regards

Mahesh

Hello, SAPers!

          Search string represents very useful functionality that is used to enhance the efficiency of standard EBS interpretation mechanisms. There are different instances when this functionality might be applicable e.g. for clearing purposes, for filling different fields with input values etc. I think that this functionality is especially useful for bank statement in MT940 format with unstructured field 86. However, content (both official documentation and user documents on SCN and similar resources) related to the configuration of this functionality is limited. Among those limited sources, I would like to recommed a great document on search string for EBS by Nitesh Patel: Search String for EBS (Electronics bank statement). At the same time, I would like to share my own experience of search string configuration, which might be useful for some of you.

          1) Change of posting rule depending on the fixed text in the line items

          Standard functionality of EBS implies that you have performed mapping and assigned external Business Transaction Codes (hereinafter referred to as BTC codes) to internally defined posting rules. However, some banks cannot provide you with the list of BTC codes or use just one BTC code for all transactions. For instance, one of the Ukrainian banks uses BTC code 110 for all operations (however, they do not call it BTC code, they just say that this is some kind of constant without any business logic behind it:). Nonetheless, this constant can be used as BTC code. We can assign this BTC code to two internally defined posting rules with different signs for example:

          As you can see, BTC code has been assigned to two posting rules associated with incoming payments from customers and outgoing payments to vendors. Standard interpretation mechanisms can distinguish between different transactions depending on the transaction sign from the bank statement and deploy either one posting rule or another. However, you are limited only to two posting rules and consequently you’ll have to perform a lot of post processing to post all transactions. Therefore, you’ll have to analyze separate lines of bank statement and define some patterns that will enable you to apply search string functionality. You can find an example of line item with commission payments below.

          As you can see, note to payee of this line item contains the word “COMMISSION053”. Consequently, we can use this word for configuration of search string. In order to configure search string use the transaction OTPM or following menu path:

          SPRO→ Financial Accounting (new) → Bank Accounting → Business Transactions → Payment Transactions → Electronic Bank Statement → Define Search String for Electronic Bank Statement.

          In this transaction, specify the name of search string e.g. BANK_COM, short description and the content of search string. Afterwards, go to mapping part of the menu, clear all entries in the column “Target” and write instead of these entries UA-B, which represents a posting rule for bank charges (please, refer to the figure below):

          In order to test your search string, enter your sampe text (note to payee from bank statement) in the Entry text box and press the button Test. If you've configured search string correctly, it will return the UA-B or another configured custom value. Afterwards, go to tab Search string use and add the following entry:

          Please, specify on this tab for which combination of company code, house bank and account ID this posting rule will be applicable. Afterwards, specify 110 (or another BTC code) as external transaction code, sign of the transaction (positive or negative), as well as interpretation algorithm assigned to target posting rule (e.g. to posting rule UA-B). In my case, we do not use any algorightms, therefore this field was left blank. Then specify search string name and “Posting rule” in Target field column. Do not forget to activate check box active. Leave the columns Mapping prefix and Partner ID blank.

          Thus, the logic behind this search string functionality is as follows: when search string finds the word “COMMISSION053” in the text of note to payee it identifies this transaction as payment of bank commission and triggers posting rule UA-B that posts bank commission.

          2) Identification of business parterns via tax number 2

          Short intro: sometimes companies decide to use tax numbers as customers/vendors key. This approach has its advantage, because normally there should not be another company with the same tax number 1 or 2. Another advantage is as follows: sometime it is legally required to write your business partern tax number 1 or 2 as requisite of your payment order. For example, in Ukraine there is a legal requirement that payment order should containt tax number 2 as mandatory requisite.

          If house bank provides you with a well standardized bank statement (e.g. in MT940 format with all BTC codes), standard interpretation algorithms work perfectly and SAP is able to post all mapped transactions without problem. However, sometime banks apply their own rules (or dialects) that do not comply with SWIFT MT940 format. For instance, if you analyze structured field 86 in MT940 statement (note to payee) you should be able to find customer’s/vendor’s bank key and bank account in the subfields 30 and 31 respectively (at least in Ukraine and/or Russia):

          However, sometimes banks apply their own rules and their statement look somewhat different e.g. below you can find sample of MT940 statement from Ukrainian banks. As you can see, customer’s bank account can be found in the subfield 33 whereas subfield 23 contains bank key and other information (MFO – local abbreviation for bank key, EDRPOU/OKPO – local reference to tax number 2 etc).

          Therefore, if you try to upload bank statement without any changes you will face the similar error:

          However, the company uses tax number 2 of customers and vendors as their key. Therefore, in order to recognize this customer key the following search string has been configured:

          Afterwards, the following search string use has been configured on the tab Use of search string:

          The combination of company code, house bank and account ID for which this search string will be applicable was specified. Afterwards 110 was specified as external transaction code and + as transaction sign. There was no interpretation algorithm assigned to posting rule associated with incoming payments, therefore the respective column was left blank. Afterwards search string name was specified in the respective column and “Account number” was chosen in the Target field column. Check box “Active” was activated. The columns Mapping prefix and Partner ID were left blank.

          Thus, the logic behind this search string functionality is as follows: when search string finds the combination of words “ОКПО ########” in the text of note to payee it identifies ######## as customer key and triggers posting rule associated with incoming payments that posts this payment directly to customer account.

                I hope this information will be useful for some of you. I also hope that I'll be able to post another document of search string definition in the near future. All suggestions are welcome!

     Best regards,

     The Wirtschaftsmann

Hi ,

I have seen lot of post About  Profit centre Distribution cycle definition where we can see Cost centers instead of Profit centre .

I hope below document will help you .

Configuration changes  for Profit centre distribution

SPRO – IMG Implementation –FINANCIAL Accounting (NEW)-General ledger Accounting –Period Processing –Allocation – defined field’s usage for distribution

                       Or

Direct T-code – GCA6

Will give you below screen

Now choose Cost Center ( Actual )  and double click on that (This will give you current settings)

Now delete all setting in here ( in change mode )and should look like as below (BELOW IS SAND BOX SCREEN )

And SAVE the above changes  And now go back to screen and choose profit centre to Make sure that when you create Cycle you can see PROFIT CENTER there .

After this DEFINE your DISTRIBUTION CYCLE in FAGLGA31   same as Usual. You won’t find any cost centre field here this time.

Now you can see the You do not have any Cost centre . All You see is just Profit Center.

SAVE this cycle and run  Profit Centre distribution Via T-code FAGLGA35 .

Please assign the point if you think its helpful.

Lots of time when we clearing we want to use field in F-03 other transaction we need common field to clear the item but that field is not available F-03. Like now we want to do clearing on the Basis Trading Part.BA which not available in F-03

Now we will add Trading Partner Business Area field.

Go to Transaction - O7F1.

Now choose the position where you want to enter and select that field. Here I will enter After Assignment field so I am selecting Assignment field and clicking on Insert after

Now you can choose the field you want to display like Trading Partner business area by clicking on standard field.

Now double click on file you want enter

Now save.

PS: If you are doing this change in development client then system will prompt with transport request to move in different Environment.

Now go to F-03 and choose any GL account and then click on Other

Press ENTER and Pop of other selection will come

Now as you see New filed for Selection after assignment Field.

I hope this will help you and all suggestions are welcome.

Many Thanks

Regards

Preeti Agarwal

Dear all ,

this Document very useful for all India companies :

As per Legal Requirement for all India companies should have a CIN (Corporate Identity Number - As per the Circular for Registrar of Companies Act -  1956 (ROC) , Corporate Identity Number (22 Digit number allotted  by the Ministry of Corporate Affairs) need to be incorporated along with Company details.

Configuration settings of CIN - Global Parameters

Corporate Identity Number for an India Company Code

Go to SM30 -- Table/View -- V_T001I  and click on Change  --

Click on New Entries  --   

and Save it

   Maintain the Corporate Identity Number

Path : SPRO -- IMG -- Go to Financial Accounting New -- Financial Accounting Global settings (New) ---  Global Parameters for Company Code -- Enter Global Parameters

Double click on Your company code -- and click on Additional data tab -- and Maintain CIN (Corporate Identity Number)

Please check in table data also after complete above mentioned configuration

Thanking you

Regards

Mahesh

The following content in this document is going to describe on what condition transaction MRBP is going for posting date re-determination

I just came across an intresting problem while working on an issue related to MRBP posting the invoice.

The problem is like this :

1. The user uses Transaction MIR6 for scheduling the invoices in the background which is later picked by transaction MRBP for posting.

2. Now in transaction MRBP we have an option for Posting Date Determination. lets say we select the value as "2" here which means ( Determine Posting date automatically, if date is invalid )

3. Now with this option system will try to redetermine the first posting date which is open in current posting period in transaction OB52

4. Now how system is determining this date?

a. Firstly system wll check the posting date already found in the invoice is valid ( for posting ) or not with the transaction OB52.

b. it takes the month (monat) of the posting date already available with the invoice and call function module

    FI_PERIOD_CHECK with the KOART and KONTO value as "+" for the variant.

    Now the option Alternative posting date will only be used if the variable "o_error" will become 'X'.

c. if it finds it is open, it will proceed with out changing the posting date of the invoice.

Summary is : when using the MRBP transaction look for the period on OB52 with KOART and KONTO value as "+'. If the period is not open then only system re-determines the posting date, that is the values for Alternative Posting date wil be considered.

Lots of time when we clearing we want to use field in F-03 other transaction we need common field to clear the item but that field is not available F-03. Like now we want to do clearing on the Basis Trading Part.BA which not available in F-03

Now we will add Trading Partner Business Area field.

Go to Transaction - O7F1.

Now choose the position where you want to enter and select that field. Here I will enter After Assignment field so I am selecting Assignment field and clicking on Insert after

Now you can choose the field you want to display like Trading Partner business area by clicking on standard field.

Now double click on file you want enter

Now save.

PS: If you are doing this change in development client then system will prompt with transport request to move in different Environment.

Now go to F-03 and choose any GL account and then click on Other

Press ENTER and Pop of other selection will come

Now as you see New filed for Selection after assignment Field.

I hope this will help you and all suggestions are welcome.

Many Thanks

Regards

Preeti Agarwal

Introduction:

Book keeping is one of the basic requirements of business running organisation. This is for maintaining proper records of accounts and presenting true and fair picture of financial position of an organisation to the different users.

It is mostly required by the Stakeholders, Financers and Suppliers. The financial postition of an organisation can be reflected through so many ways but the keys reports are:

1. Balance Sheet Statement

2. Profit and Loss Accounts

3. Cash Flow Statement

In the era ERP usage, where the book keeping is digitalised, it is not feasible to prepare the financial statements manually. SAP also provides certain standard
reports which are similar as Balance sheet and Profit & Loss accounts.

As SAP is globally used, it is very difficult to incorporate the legal requirements of all the country and all the legal departments across the globe. So to overcome this SAP has provided certain standard reports and also provided an option of customising “Financial Statement Version”.

Financial Statement Version:

It is a hierarchical positioning of GL accounts in accordance with the legal requirement of the country in which the organisation is based. It is possible to create as many required FSV for a single chart of account, depending upon the requirement of the organisation. In each FSV GL can be group as per the reporting requirement.

FSV can be define for specific chart of account, group chart of account and can be without any assignment also.

We define accounts interval at the lowest level of hierarchy. Functional area interval can also be assign at the lowest level of the structure in place of accounts interval, either of the one is possible.

For purpose of this we need specifically define while creating financial statement version. This can be done by marking the “Func. area allowed” indicator.

Procedure to define Financial Statement Version:

Step 1) Follow the path:

IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Documenting -> Define Financial Statement Versions

TCode: OB58

Step 2) Click on New Entries:

Fill the following details:

1. Fin. Stmt. Version: In this give the FSV key, for example IFRS, if the report is as per the IFRS requirement.

2. Name: Description for which this FSV is being created.

3. Maint. Language: The language in which the FSV requires to Display text, Enter text and print document.

4. Item keys auto.: This check box is for defining whether the accounts in the financial statement need to beassign manually or automatically.

5. Chart of Accounts: The accounts from which COA needs to be pick is define here.

6. Group Account Number: This check box is used if the group account number needs to be assign instead of account numbers.

7. Fun. Area perm.: This check box is used if functional areas need to be enable for FSV.

Click on save button, it will ask for transport request #, in order to transfer the same to the other servers also, as shown in below screenshot

Once the FSV is saved, it can be edited and accounts can be assigned as per the requirement.

Step 3) Click on “Fin. Statement items” button to edit and assign the accounts

Once you will click on “Fin. Statement items” button, the following screen will appear:

SAP is having the following by default nodes:

1. Fin. Statement Notes
2. Not assigned
3. P+L result
4. Net result: loss
5. Net result: profit
6. Liab+Equity
7. Assets

Following things can be done here:

1. If required we use the same nodes and create sub items under these available nodes, by placing the cursor on the node and clicking on “Create items” button.

Once this item is created a new sub node will get created.

2. The text of the nodes can be edited, by double clicking on the nodes, and following screen will appear.

3. Now we can assign the accounts or group accounts as the case may be, to the sub nodes.

While assigning the accounts, D and C check boxes need to mark. This is for Debit and Credit balance of the account assigned. Normally, we mark both the check boxes. Once the assignment is done click on save button and FSV so created is ready for use.

Additional information:

The above steps are just the general steps, in this we have not changed the position of any of the nodes and none of the additional nodes are brought into picture. Now let’s see some additional thing which can be done while FSV designing.

1. Creating new node in the FSV: Place the cursor on FSV key, “TEST” in our case and click on create item

In the below screen, we edited the text of already existing node and also added four new nodes.

2. Reassignment of existing nodes:

Place the cursor on the target node which needs to be reassigned, click on “Select+/-“ button or press (F9).

Now place the cursor on the destination node under which we need to reassign, and then click on “Reassign” button or press (Shift+F6). The following pop up screen will appear:

Select the round button of Subordinate and press “OK”. After assigning all the nodes to the respective location the screen will looks like as below:

After doing the reassignment, now the normal thing of creating the sub nodes and assigning the GL accounts starts. Once all the GL accounts are assigned to the respective nodes the FSV is completed and click on save button.

At this point of time, one question comes up in mind, What if somebody missed to assign any of the GL to the FSV?

For the purpose cross check, as whether all GL accounts got assigned or not, follow the following step.

Click on “Check” button or press (Ctrl+F5). Following screen will pop up:

This check can be done at two levels:

1. Chart of Accounts Level

2. Company code level

So, if the FSV is related to any specific company code, then mention the company for which check needs to be done, and click on “OK” button. This will list down all the accounts which are not assigned to any of the nodes in the FSV.

If the FSV is general and going to be use by all the company codes under same chart of accounts, then keep the company code blank and execute. It will list down all the accounts which are not assigned from that Chart of account. Click on save button and now FSV will be ready to be use.

Fund Management – Summary

The purpose of Fund Management is to have the control on the expenditure done by the Company and also it can be used for budgeting the revenues & to have a clear check on all the required areas of business.

The functions in this component support you in creating and executing budgets. The purpose of Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to control future funds transactions in accordance with the distributed budget, and to stop the budget being exceeded. You can adapt the budget to changes in conditions by entering releases, supplements, returns, and transfers.

In Fund management there are mainly three important things to be considered. They are Fund, Fund Center and Commitment Item.

Kindly note that the Funds Management will be activated only if the Global Funds Management Functions is activated for the Company Code.

1. Access the activity using the following navigation options :

  

Transaction Code	SPRO
IMG Menu	Public Sector Management ® Funds Management Government ® Basic Settings ® Activate Global Funds Management Functions (PSM-FM)

2. On the Change View “Activate Additional Functions”: Details screen, set the indicator.
3. ChooseSave to save the data.

Once above activity is done then only the Fund Management will work for Company Code.

Every configuration is to be done from the above path only with each nodes.

The budget check in case of Fund management can be done at any point of time, but in majority cases its kept at the point of PO creation, wherein the configuration is done in such a way that if the combination of Fund, Fund Center and Commitment Item is more then 90% of allotted budget, then system will start throwing the Warning Message whereas when the above combination is reached to the 100% of Budget available then system will throw an error and system won’t allow to book the PO. So in such case either the combination of Fund, Fund Centre and Commitment Items need to be changed or further budget has to allotted or transferred.

Now let’s understand the creation of all the masters (Fund, Fund Centre, Commitment Items & Fund Group).

• Create / Change / Display Fund Master:(T-Code: FM5I / FM5U / FM5S): You can keep any characteristics as Fund depending on your requirement and on which thing you want to have budget but In my case we chose Storage Location as Fund. So all the Storage Location’s created are termed as Fund for the purpose of Budgeting as Client wanted the Budget check on the Sloc.

Enter the Fund Management Area and press Enter

Enter the SLoc for which the Fund is to be created as shown below:

Enter the required details for the creation of Fund like Name, Description, Validity Period, Fund Type, Etc. Once entered all the data then save so the Fund will be created. Similarly after entering the details of Fund and the FM Area any Fund can be changed or displayed as per the T-Code mentioned above.

• Create / Change / Display Fund Group:(T-Code: FM_SETS_FUND1 / FM_SETS_FUND2 / FM_SETS_FUND3): Fund Group contains a list of many Funds. Like a Fund Group is named as ‘MAH’ then all the Funds under Maharashtra Group will be assigned to the MAH Fund Group.

Provide group name ‘MAH’. Press Enter.

Click on Continue tab.

From above we can make the changes to the Funds in the different Fund Group as per the state in case of my Client requirements. The Changes and Display of the Fund Group can be done by the T-Codes mentioned above.

• Create / Change / Display Fund Centre Master:(T-Code: FMSA / FMSB / FMSC): Fund Center in case of my Client is mapped with the Cost Center for the purpose of derivation. So all the Cost Centers are created as Fund Centers.

Enter the required details for creating the Fund Center like Name, Validity Period and the FM Area.

As seen above all the details are available which are to be filled like the Fund Centre name, Validity, Description, Company Code, Business Area, etc.    

The changes and the display of Fund Centre can be done through T-Code FMSB & FMSC respectively.

• Create / Change / Display Commitment Item:(T-Code: FMCIA / FMCIA / FMCIC): Commitment Item is the third base on which the budget is dependent. The Commitment Item is assigned to the G/L Master in T-Code ‘FS00’. Note that Commitment Item is created at a time only for a particular year. So if the Commitment Item is to be extended then the same has to be created again for the next fiscal year.

Enter the Commitment Item and the Fiscal Year for which you want to create the Commitment Item.

The above Commitment Item is created only for the Fiscal Year 2010 so if the same Commitment Item is to be created for Fiscal Year 2011 then the same has to be created using T-Code FMCIA.

From above it can be seen that many things are to be mentioned while creating Commitment Items like Name, Description, Fiscal Year, Commitment Item Category (for the purpose of bifurcating the Commitment Items), etc.

• Process Account Assignment Derivation (T-Code: FMDERIVER):

Here the derivation things are mentioned that which are the prerequisites and if fulfilled then automatically some field will get captured. This fields are to be decided on the requirement of Client.

Provide Derivation Strategy ‘SAP’.

Select “Acct determination for FI-Revenue Postings-Storage Location”

Provide following Information:

Company Code: XXXX

Business Area: ANP

Plant: 1100

Storage Location: 1005

G/L Account Number: 313004

Valid From: 01.04.2010

Fund Center: APOPS06DMU

From below its showing that if system is finding combination of Company Code, Business Area, Plant, Storage Location, G/L Account Number, Valid from so after this combination system will automatically derive the values of Fund Centre as ‘APOPS06DMU’ if the as above conditions are sufficed.

Upload Budget (T-Code: FMBBC): The budget is to be uploaded on the combination of Fund, Fund Center and Commitment Item through above T-Code. It can be Original Budget or Transfer. We have four document types for different purpose.

1000: Planned Budget

2000: Original Budget

3000: Transfer Budget

4000: Supplement Budget

• Budget Utilization Report (T-Code: FMRP_RW_BUDCON): This is the report in which the actual as well as budgeted data is available with actual allotted and also with available budget. So whenever any issue turns up for the purpose of less budget, the details can be checked in this report where the check can be made on the available budget on the combination of Fund, Fund Center and Commitment Item with the further allocation required.  

So this all the main things which is to be considered for implementing Fund Management in your client. Its very useful tool for Budgeting purpose.

• SAP Query - Overview:

SAP Query is used to create reports for users who have little knowledge about SAP Table data storage structure. SAP Query allows evaluating data in the SAP system.

SAP Query offers users a broad range of ways to define reporting programs and create different types of reports such as basic lists, statistics, and ranked lists.

SAP Query - Features:

Following are the major components which are associated with SAP Query:

• Info Sets -  Are base for the Query and it contains one or more database table details
• Queries – For the User to create and generate the Query
• User Group – To restrict set of Users for a specific Query plus for Authorizations
• Quick Viewer -  A simple tool for quick report generation

• SAP Query - Creation:

Step 1: Creation of User Group - SQ03

Step 2: Creation of Infoset - SQ02

Step 3: Creation of Query - SQ01

The Terminologies:

SAP Query - Area:

SAP Query Area is a set of objects having queries, InfoSets and User Groups which are consistent.

Following Query Areas:

• Standard Area – They are Client Specific Queries and do not create an Work Bench Request
• Global Area  - Queries in the Global Area are Client Independent

SAP Query - User Group Creation:

Transaction Code: SQ03

Create a logical set of User Group to which the InfoSet Queries would be assigned.

SAP Query - Info Set Creation - TABLE JOIN:

SAP database have several numbers of tables in which the transactions, master data gets stored and it’s practically not feasible to have all such fields for selection when creating a query. Hence before the start of creating a query, InfoSet creation is required.

It allows selecting Fields from either the tables selected or the logical database used to get display/select in the output.

Transaction Code: SQ02 –

The InfoSet creation can be made with the Combination of Tables (Table Join), Direct read from a Single Table or with the help of Logical Database.

The Red Box marked Icon allows adding more tables under the join.

Field Group contains the Fields which are required either to get in the report output or in the selection screen.

Drag the Fields for the “Data Fields” to the relevant Field Groups to appear in the report.

You can even change the text of the Fields that is getting displayed over the Output.

Once the InfoSet is created, it needs to be generated by click on  "Generation" icon.

Any changes made to the InfoSet, it needs to be re-generated everytime.

SAP Query - Assigning to User Group:

Transaction Code: SQ03

All the InfoSet queries which are created to be assigned to one or more user group

Click on Save button for the assignment.

SAP Query - Query Creation:

Transaction Code: SQ01

Once the InfoSets are created and assigned to User Group, Query needs to be designed. It is basically known as Query Painter in which we design basic lists in WYSIWYG mode (what-you-see-is-what-you-get).

We need to select the User Group first in which query needs to be designed. Click on   icon to select the user group.

Specify the Query Name and click on the Create Option.

Select the InfoSet which had been created.

Following screen would appear:

We can select the Output Format, Variant assignment over the Basic List.

Click on   to select the required Output/Selection Field.

Click on Save Option to make a final design.

To Run the Query Click on Execute Button:

SAP Query - Info Set - LOGICAL DATABASE:

The LDB is special type of ABAP program that combines the contents of certain related database tables and retrieves some related data and make it available to application programs. The LDB usually consists of the components like Structure, Selections and Database programs.

In simple words Logical Database can be referred as Cluster of Tables together.

Transaction Code: SE36

Following are some useful Logical Database from accounting perspectives:

• ADA      Assets Database
• AUK      Settlement documents
• BRF       Document Database
• BRM      Accounting Documents
• CEK      Cost Centers - Line Items
• CIK       Cost Centers - Actual Data
• CKA      Costing
• CKC      Order BOM
• CKW     Costing run: Material Selection
• CPK      Cost Centers - Plan Data
• KDF      Vendor Database
• PAK      CO-PA Segment Level and Line Items
• SDF      G/L Account Database

Example:

Once the Table are copied follow the same steps as mentioned above for creation of Field Groups, Query Creation & Execution.

SAP Query - QUICKVIEWER - SQVI:

Quick Viewer is tool to generate report with basic lists. Quick View Reports are user dependent. While defining a Quick View Tool report data can be accessed from Tables, Logical Database, Table joins & from Infosets also.

Transaction Code: SQVI

We get an option of extracting the data from a Table / Table Join / Logical Database / SAP Infoset

Once all the required tables are been assigned and joined, click no the Back Icon to Create the Selection / Output Screen.

Select all the required fields, which are needed as a part of Selection Screen and Report Output Layout and save the Quick Viewer Query.

To execute teh Query, Click on  Execute Button to the run the Quick Viewer.

Above are the simple options of creating report with the help of Queries.

BR, Jaymin R. Bhatt

Check is one of the important payment methods for the business to pay for all the vendors for regular day to day business transactions.

Check inventory is under the control of Finance and accounts payable department.

Business can use the payment document number as a check number.  But if the business wants to use the different number ranges other than the payment document number then it is possible by using the Check management method.

Bank defines number intervals and based on that business defines their own number intervals

The document explains , If the  check number not triggered in Reference key , what are the inital checks to do and how to execute transaction FCHN or Program RFCHKU00 to update the check number in target field Reference key.

In the below example ,check form have three windows . First window is the original check which we submitted to bank renaming two are counter copies for filing purpose .

Total amount on the check will be triggered from table REGUH - RWBTR (First window). Break of that total line items will be displayed in  second window from table REGUP -WRBTR  in case any cash discount given then WRBTR - WSKTO. Thrid window will be the same as second.

We have to do our own customization by using Standard check printing form F110_PRENUM_CHCK and Program RFFOUS_C are available in SAP for print check.

Example of Test case explained step by step:

1 Executing FBL1N and selecting vendor line items which to be paid by check and updating with payment method filed with C

2 In F110 for program RFCHKU00 variant maintained to updated the check number in target field “Reference”

3 Payment run executed successfully.

4 In clearing document at Reference field check number not updated.

5 for this check PAYR table (check register FHCN), REGUH and REGUP tables, Check lots FCHI and Standard check printing form F110_PRENUM_CHCK and Program RFFOUS_C are available in SAP.

6 To update check execute FCHN transaction by giving inputs like payment run, payment document etc.

7 After execution some documents still not updated check number in reference, in this we have to check the customized program. Once customized program rectified.

You need to delete the steps in the reverse order

Firstly you need to delete output and edit payments –delete output

Reverse the payment run and proposal run

Re execute payment run and then payment run

Now check PAYR

8 For check print use transaction code FBZ5

9 Once check enhance at bank, update the enhancement date in transaction code FCH6

Step 1 :

Selecting all vendor line items updating payment method C through transaction code FBL1N

Press F5 Key and Press Cnt+Shift+F9 for mass changes

Now refresh data payment method C updated

Before execution of F110 , check the check register last check issued.

During F110 execution parameter for payment method C (Check issue)

/ZRFFOUS_C

RFCHKU00

Variant maintained for /ZRFFOUS_C

Variant maintained for RFCHKU00

Payment run executed successfully

Details also updted in log

See the clearing document in document list  check number not triggered  in reference key field.

Now data in tables ,  REGUH and REGUP  and PAYR (FCHN) tables.

Check register check check 101575 generated, but in check lot last check of showing 101574 only.

To update the check number in check lot as well as in reference field execute FCHU

Now execute the program  RFCHKU00 (SE38)  or FCHU Transaction code . Give the inputs of next check number and payment document .

Check the document list now.

For the rest of documents not updated , reason as our own customized check  form dimension print  restricted line up to 7 in second and third window.

Check Print FBZ5

Check Form

Some of the Transcation related check

Thanks to all for going through my document. Please provide your valuable suggestion and rating.

If any thing i have missing ,please share to all it will help us.

e share the information to all it will help.

Hello SAPers!

     Here is the second document on configuration of search string functionality. The first document can be found under this link EBS: configuration of search string, part 1. In this document, I'll try to explain how we can use the search string functionality to override the default account assignment of cost elements.

     When you post bank commission or other similar expenses via automatic bank statement, you might want to change the automatic account assignment for these expenses depending on some conditions. For instance, if you’re configuring the EBS for several house banks you might want to post bank expenses using one cost element but different cost centers for different house banks. This requirement might be useful for the tracking of bank expenses of different house banks. Search string for EBS provides a nice functionality that enables you to meet this requirement.

     Let’s first discuss the possibilities of default account assignment for bank related expenses. The first option is to specify the default assignment directly in master record of cost element in transaction KA01. As you can see on the picture below, cost center 500 is specified as default cost center for cost element 479000 (“Bank charge costs”).

     Another option to configure the default account assignment is to use the transaction OKB9 e.g. as you can see from the picture below cost center 200 is assigned to the same cost element. The settings in the transaction OKB9 override those in the master record of cost elements.

     If you configure the settings for several company codes, you can assign different cost centers to the same cost element depending on the company code. You cannot assign several cost centers for the same cost element in this transaction. However, you can configure the functionality of search string for EBS that will override both settings.

     Suppose you would like to specify cost center 400 for one of your company codes as default cost centers for bank expenses. Suppose also that there is a fixed text “COMMISSION” (or some other text) in the text of note to payee that can be used for configuration of search string. In order to meet the requirement stated above you have to do the following configuration of search string.

     Afterwards, you have to configure the use of search string on the respective tab.

     The combination of company code, house bank and account ID for which this search string will be applicable was specified. Afterwards 004 was specified as external transaction code and + as transaction sign. There was no interpretation algorithm assigned to posting rule associated with bank charges, therefore the respective column was left blank. Afterwards search string name was specified in the respective column and “Cost Center” was chosen in the Target field column. Check box “Active” was activated. The columns Mapping prefix and Partner ID were left blank.

     Thus, the logic behind this search string functionality is as follows: when search string finds the fixed text “COMMISSION” in the text of note to payee, it triggers the posting rule assigned to the business transaction code 004 and uses cost center 400 instead of cost centers defined as default in the master record of cost element or in the transaction OKB9 (screenshot of the financial document that was posted using this configuration can be found below).

     You can find an example of bank statement that was used for the configuration of this functionality below.

     The same logic can be configured for overriding the default assignment of business areas and profit centers.

     I hope this post will be useful for some of you. All suggestions are welcome.

Best regards,

The Wirtschaftsmann

This document explains how to delete entries in OBYA for cross company code clearing accounts.

Introduction about cross company code transactions

Cross company transactions means, when more than one company codes are involved in the same transaction e.g. expenses incurred in one company code but payment is made by another company code. In other words one leg of accounting entry is in one company code and another in the other company code.

For this you need to first complete settings in t code OBYA and then you can post a cross company document using F-02 or FB50 by changing the company code for line item. T code for viewing cross company code is FBU3 and for reversal FBU8

   FBU3 Display

FBU8- Reverse

During reversal of document enter either cross company code document number or Document number. For example enter cross company code document and selected simulate

In the below case selected one line item to reverse system, System through message intercompany transaction cannot be complete reversed

Document 2004000000 reversed view below

Deletion of customization

We can only delete posting key and Account numbers either OBYA,

We view the intercompany clearing accounts customization in OBYA or from FBKP.

To delete from OBYA, in menu bar select GO TO – List. List will display.  Keep the curser the entry which you have to delete. Now go to menu bar select Edit - Delete

To view next entries press page down on your key board.

Deletion of entries from standard tabel T001U through SE16N or SE11 not right. If we delete  system not ask any Transport Requesta after that we get issues.

We can delete only posting key and account numbers not posting company code and clearing company.

Directly deleting entries from OBYA

Thank you